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Tips and Tricks for using e-mail
First a little discussion of the different types of e-mail. Some programs that are used for e-mail are AOL, Juno, Outlook Express, Netscape, Eudora, Hotmail, Yahoo and a score of others. Actually there are only 2 categories of e-mail. Local and On-line. Find out how to get a great business e-mail and hosted exchange program from Intermedia. Look in the menu under Products.
downloaded from the server and stored in your computer.
Your address book and saved e-mail are stored on your hard drive. You
compose new e-mail
on your computer and then send it to your server.
takes 2 functions to operate this type of e-mail. First you need a server
and second, you need an e-mail program. AOL, CompuServe and Juno provide
both items as a package. Other ISP's like AT&T, Sprint, Mindspring,
Earthlink, Prodigy, MSN, Cable modem servers, DSL servers, and thousands
of other providers, both national and local provide only the server
portion. You have to select a program on your computer to handle the
mail. Outlook Express, Eudora and Netscape do this job.
They are just an e-mail program that can be used with any server and
will not work without one. You must get information from your server
to set it up so it will access the server to send and receive properly.
Send and receive are different functions and require different information
to set up.
Web based e-mail
Is handled entirely on the web. After you obtain an Internet connection on any computer, you surf to the web page where your mail is kept. Your mail and address book are stored on the server and you can access them from anywhere. The web sites that provide web based free e-mail are many. Most of the search engines now supply free e-mail. I like Yahoo the best. It includes spell check. It also does a virus check on incoming and outgoing attachments. And they provide a lot of storage space. Also Google has entered the race with Gmail. It has become a favorite for many.
All of the e-mail systems perform the same general functions. Just the controls vary. Much like driving different cars.
For lists of free web based e-mail providers, click here or just Google it.
How e-mail works:
E-mail is much like the postal system. You write a message, put it in a pickup box. Someone takes it and carries it through a distribution system and places it in a mailbox somewhere else. It sits in the box until the recipient retrieves it. Then they choose to keep it, trash it and/or reply to it. The only difference with e-mail is that it is all done electronically and instantly delivered worldwide. The same general processes apply.
TIPS & TRICKS
Finally to the meat of this discussion:
There are a couple of questions always asked regarding e-mail.
Q. How do I send and receive pictures by e-mail?
A. All e-mail packages work in a similar manner for sending attachments. These are usually photos, but can actually be any file on your computer. A few rules apply to all systems, then we will get down to specifics.
1. All e-mail systems have limits on size of attachments. Some will
send and receive only 1MB, some up to 3 MB. Some Web based e-mail systems
limit the total amount of mail they will store. Text e-mail is small.
It is the attachments that take space.
Rules 1 & 2 mean you must know something about identifying file size. Be sure to use Windows Explorer or My Computer to identify file size before attaching to e-mail.
Rule 3: All e-mail systems have an address book for storing your e-mail addresses. Some allow for more information to be added, like phone numbers, postal addresses, anniversaries, etc. AOL and Juno are more limited than Outlook, Netscape, Eudora and Yahoo.
To attach a file (photo) to an e-mail, follow these steps:
Address and compose the e-mail. Be sure to include a subject. It can
be as simple as "Hi".
Now for a tip: Create a new e-mail for each attachment. AOL in particular does not handle multiple attachments well for sending or receiving. You may not be on AOL, but the recipient may be. In other systems, it keeps the transfer time to a minimum.
To save or find an attachment click here for instructions.
Q. How do I get rid of all the e-mail addresses in the header on forwarded e-mail?
This process works for forwarding or printing your mail received from
Q. How do I address my mail so others don't get a lot of addresses?
This only applies when addressing mail to a group or forwarding a message
that contains a lot of addresses.
TIP: Address the mail to yourself and put all the recipients in BCC. When it comes back to you, it serves as a proof copy.
Finally, click here to read about file extensions that can contain a virus.
Click here to learn how to save or find an attachment.
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